Update on Elections PMI Netherlands Chapter Board 2021 - 2022

During our annual meeting we gave our members an update regarding the status of the elections. Almost all positions were filled except for the President and Treasurer roles. The board proposed an amendment of the bylaws in order to get more continuity in future in fulfilling these board positions. During the discussion that followed during the meeting, it was agreed that the board would come back to the members with all the details to this plan so that a well-considered decision could be made. 

The good news is that after the annual meeting candidates stepped forward for the remaining positions. The bad news is that having the organizational discussion now would breach the planning for our charter renewal with PMI Global and the Annual Meeting in March.

Therefore, the board decided to:

  • now re-open the elections, and give the people that stepped forward and other members the opportunity to run for President and Treasurer, this according to the terms of office specified in Article IV, Section 1 and Article V, of our Chapter By-laws.
  • Let the ‘new board’ further lead the journey on the chapter’s organizational development.
  • Change the Profile statement in President’s role from ‘PMI Knowledge and experience required’ to ‘PMI Knowledge and experience is a big advantage’

 

 

The profiles for the vacant roles are attached at the end of this letter.

 

In below scheme you can see the current situation:

Board member

Role

Term status

Ger van der Geld

President

Vacant after second term per 31/12/2020

Fons van de Wouw

Treasurer

Vacant after second term per 31/12/2020

 

The election processes

  • The Board would like to call nominees for these positions in the Board for a 2-year term 2021-2022, starting officially on January 1st
  • Candidates can nominate themselves for each of the open positions, nominations for more than one position are possible. In that case the candidate is requested to supply an order of preference for the positions in his/her nomination,
  • Candidates can nominate (only) themselves until December 20th,
  • The Election Committee checks the credentials of the candidates,
  • From December 23rd till January 10th, if more candidates are available for one or more of these positions, the Chapter members will be asked to cast their votes,
  • On January 12th 2021, the Election Committee will count the votes and establish which candidate is elected to which position,
  • Elected candidates will be informed by the Chapter Board,
  • All Candidates will be briefed by the Election Committee or Chapter Board in person,
  • The election results will be announced in the February Chapter Newsletter and published on the Chapter website,
  • On January 30th 2021, the old and new Board will meet the whole day to prepare the operational plan for 2021.

How to nominate yourself

To nominate yourself, fill out the nomination form (click here) and return the form no later than December 20, 2020 to the Election Committee via e-mail to: secretary@pmi-nl.nl.

This e-mail address is to be used for any enquiries related to this election or to the positions as well.

Please mention in the subject field: “Nominee Chapter Board 2021-2022”.

 

Roles Description:

President

Roles & Responsibilities

  • Leads the Chapter
  • Is member of the Board and Daily Management Team
  • Chairs the Chapter Board and Daily Management meetings
  • Is backup for the Treasurer
  • Represents the Chapter on relevant PMI meetings
  • Represents the Chapter to external parties
  • Is accredited at the Chamber of Commerce and is authorized to represent the Chapter to third parties
  • Is eligible for financial commitments up till 5000 EUR and co-signs for Chapter transactions exceeding 5000 EUR
  • Is accountable for a consistent strategy and the good standing of the chapter
  • Is accountable for the annual renewal and execution of the business plan
  • Is accountable for maintaining the good standing status of the Chapter
  • Is accountable for annual Charter Renewal (e.g. Catalog of Core services)
  • Is accountable for the yearly Summit Program Board
  • Is accountable for the LIWg’s and other Organized Groups of Volunteers

Profile

  • A PMI Chapter member in good standing
  • Must have leadership skills
  • PMI Knowledge and experience is a big advantage
  • Must have Dutch and English language proficiency
  • Average effort is 4-8 hours per week

 

Treasurer

Roles and responsibilities

  • Is member of the Chapter Board and Daily Management Team
  • Is backup of the Secretary
  • Ensures healthy finances of the Chapter
  • Keeps the Chapter accounts
  • Prepares annually the P&L and Balance sheet statements
  • Processes and archives all incoming and outgoing invoices
  • Processes timely incoming and outgoing payments
  • Processes timely the VAT reporting to the tax au
  • Is accredited at the Chamber of Commerce and is authorized to represent the Chapter to third parties
  • Reports status of finances to Chapter Board on a quarterly basis for sign off
  • Represents the Chapter to third parties on Chapter financials
  • Maintains financial processes within the Chapter
  • Maintains relationship with external accountant
  • Invites Financial Committee for annual financial review
  • Is accountable for the financial management and control of working groups, projects and task forces (e.g. Summit, Lustrum)
  • Ensures proper insurance for the Chapter events
  • Is eligible for Chapter financial commitments and transactions up till 5000 EUR

Profile

  • A PMI Chapter member in good standing
  • Must have knowledge of Dutch bookkeeping
  • Must have knowledge of Dutch financials
  • Must be accurate
  • Average effort is 4 hours per week
  • Must have Dutch and English language proficiency